Scheduling and sharing – at a snap of your fingers.
Meet a lightweight shared team calendar that lives right inside Microsoft Teams or your browser.
Plan, tag, and share in seconds — no logins, no clutter.
Create and organize events with tags and color-coding in your Teams shared calendar for simple, clear scheduling.
Grant access to your shared calendar in Teams to anyone—no Microsoft account needed—making collaboration easy.
Access your calendar as a Microsoft Teams shared calendar app or standalone web app for seamless scheduling.
Trusted by Industry Leaders
and over 8,000 businesses worldwide
Say goodbye to complicated scheduling tools and calendar clutter. Virto Shared Calendar is a clean, efficient solution for teams and individuals who need quick, reliable event planning right inside Microsoft Teams—or from any browser.
With this group calendar in Microsoft Teams, you can create events, assign tags, and share instantly—even with users outside your organization. Real-time sync, anonymous access, and a no-overlay interface make the Virto Microsoft Teams calendar ideal for clockwork collaboration
No matter if you are coordinating internal tasks or working with external partners, Virto’s Teams calendar keeps your team in the loop and helps it stay productive without the usual scheduling glitches.
Virto’s small business management software plays perfectly with Microsoft 365, Teams, and SharePoint—so you can keep rocking the tools you already know and love, without missing a beat.
Virto Shared Calendar reimagines what a group calendar in Microsoft Teams can be. Built for speed, clarity, and collaboration, it strips away the clutter and focuses on what matters most: easy event creation, smart sharing, and seamless access.
Virto Microsoft Teams calendar offers a lightweight experience optimized for action. Schedule, organize, and communicate faster—without switching apps or requiring logins from external users.
This isn't just a tool—it's your team's central planning hub. From internal task coordination to cross-company project timelines, everything becomes easier with intuitive tagging, color-coded visibility, and adjustable permissions. Share calendars instantly with teammates or external stakeholders, view-only or editable, all without them needing a Microsoft account.
Accessible via Microsoft Teams or a standalone web interface, Virto Shared Calendar adapts to your workflow—whether you're in-office, remote, or hybrid. No training needed. No setup headaches. Just plug it in and get planning.
Virto Shared Calendar reimagines what a group calendar in Microsoft Teams can be. Built for speed, clarity, and collaboration, it strips away the clutter and focuses on what matters most: easy event creation, smart sharing, and seamless access.
Virto Microsoft Teams calendar offers a lightweight experience optimized for action. Schedule, organize, and communicate faster—without switching apps or requiring logins from external users.
This isn’t just a tool—it’s your team’s central planning hub. From internal task coordination to cross-company project timelines, everything becomes easier with intuitive tagging, color-coded visibility, and adjustable permissions. Share calendars instantly with teammates or external stakeholders, view-only or editable, all without them needing a Microsoft account.
Accessible via Microsoft Teams or a standalone web interface, Virto Shared Calendar adapts to your workflow—whether you’re in-office, remote, or hybrid. No training needed. No setup headaches. Just plug it in and get planning.
Share a calendar via link in two clicks
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Let clients see your availability online—no login, no back-and-forth
Scenario: A marketing agency team uses Microsoft Teams shared calendar to assign and update deadlines for client deliverables (e.g., ad campaigns, content drafts). Editors color-code events by client and set reminders for review cycles.
Purpose: Ensure transparent progress tracking and avoid missed deadlines in fast-paced client work.
Scenario: A design studio uses a Teams shared calendar with freelancers to coordinate project phases (e.g., brainstorming, revisions). Freelancers add availability blocks, and the team assigns tasks via event notes.
Purpose: Streamline collaboration with external contractors while maintaining oversight.
Scenario: A yoga studio owner shares a Microsoft Teams calendar with instructors to manage class times, substitute teachers, and room assignments. Instructors adjust sessions based on attendance trends.
Purpose: Maintain class variety and instructor availability without back-and-forth emails.
Scenario: A small IT firm assigns support tickets as calendar events (e.g., “Network Setup – Client X”). Technicians update statuses (e.g., “Pending,” “Resolved”) and attach troubleshooting notes to events.
Purpose: Prioritize and resolve client issues efficiently.
Scenario: A craft brewery tracks production stages (brewing, bottling, shipping) in a shared calendar in Teams. Brewers update fermentation timelines, and sales teams adjust delivery dates based on real-time changes.
Purpose: Sync production and sales without overstocking or delays.
Scenario: A marketing agency team uses Microsoft Teams shared calendar to assign and update deadlines for client deliverables (e.g., ad campaigns, content drafts). Editors color-code events by client and set reminders for review cycles.
Purpose: Ensure transparent progress tracking and avoid missed deadlines in fast-paced client work.
Scenario: A design studio uses a Teams shared calendar with freelancers to coordinate project phases (e.g., brainstorming, revisions). Freelancers add availability blocks, and the team assigns tasks via event notes.
Purpose: Streamline collaboration with external contractors while maintaining oversight.
Scenario: A yoga studio owner shares a Microsoft Teams calendar with instructors to manage class times, substitute teachers, and room assignments. Instructors adjust sessions based on attendance trends.
Purpose: Maintain class variety and instructor availability without back-and-forth emails.
Scenario: A small IT firm assigns support tickets as calendar events (e.g., “Network Setup – Client X”). Technicians update statuses (e.g., “Pending,” “Resolved”) and attach troubleshooting notes to events.
Purpose: Prioritize and resolve client issues efficiently.
Scenario: A craft brewery tracks production stages (brewing, bottling, shipping) in a shared calendar in Teams. Brewers update fermentation timelines, and sales teams adjust delivery dates based on real-time changes.
Purpose: Sync production and sales without overstocking or delays.
Virto isn’t packed with fluff — it’s a shared team planner focused on what actually makes scheduling easier. Here’s why teams are choosing Virto for their Microsoft Teams calendar needs:
“We were up and running in under 2 minutes — no IT support needed.”
With Virto’s teams calendar app, you don’t need to spend hours setting up or learning a complex interface. Simply install the shared calendar in Teams or open it in your browser, and you’re ready to start organizing your team’s schedule in minutes. It’s built to get out of your way—so you can focus on getting things done.
Custom tags and color codes make your Microsoft Teams shared calendar clean and organized. Quickly categorize tasks, events, and deadlines with visual clarity, so your team can easily see what’s coming up, whether it’s an internal meeting, project milestone, or client deadline. This feature turns your shared team calendar into a powerful tool for prioritization and time management.
How to share a Teams calendar shouldn’t be a puzzle. With Virto, sharing your Microsoft Teams calendar is as simple as generating a secure link. You can easily decide if others have view-only access or the ability to edit events — all without requiring them to log in. Whether you're inviting external stakeholders or teammates, sharing your Teams shared calendar is quick and seamless.
No more switching between apps or losing focus. With the Teams calendar app integrated directly into Microsoft Teams, your team can stay in the flow without leaving their familiar workspace. Access your shared calendar in Teams, whether you're in a channel or private chat, making it easier than ever to schedule and manage events without unnecessary distractions.
Updates made on your shared team calendar instantly reflect across all devices, ensuring that everyone stays on the same page. No more worrying about the mess between team members’ calendars. Whether accessing your Microsoft Teams shared calendar via desktop or mobile, Virto’s real-time sync ensures that your team stays up-to-date, no matter where they are.
Whether your team is in the office, fully remote, or somewhere in between, Virto keeps everyone aligned. Access the shared calendar from anywhere—no VPNs, no workarounds. It’s perfect for distributed teams juggling different time zones, work styles, and locations. With Virto, planning together doesn’t mean being in the same place.
Choose the perfect plan to match your business needs.
The free version of Virto Shared Calendar allows users to create and edit calendars with up to 15 entries per calendar. There are no time restrictions or trial limits, and you can view and edit an unlimited number of calendars as long as each calendar stays within the 15-entry limit. Sharing calendars with team members or external users does not require those viewers to have a license; they can access shared calendars in read-only mode without any extra steps or charges.
If you need to create or edit calendars with more than 15 entries, a paid license is required for each user performing those actions. Licensed users can set up as many calendars as they want and add the Virto Shared Calendar to multiple tabs in Microsoft Teams
Creators and editors are users who create new calendars or add/edit events in calendars. If they manage calendars with more than 15 entries, they must have a paid license.
Viewers are users who only need to see calendars in read-only mode. They do not need a license and can use the free version automatically.
For example, if your organization has 5 users who create or edit calendars and 20 users who only need to view them, you would only need to purchase 5 licenses for the creators/editors. The 20 viewers can access the shared calendars for free
Yes! Follow these steps:
This allows seamless calendar sharing across different Microsoft tenants.
Yes, Virto Shared Calendar allows you to create and manage a shared calendar directly within Microsoft Teams, offering seamless integration and convenient web access.
Virto Shared Calendar is a lightweight yet powerful shared team calendar app for Microsoft Teams, featuring anonymous sharing, color tagging, and seamless web access.
Virto enables anonymous access links, allowing you to share your Teams calendar with external users without requiring Microsoft accounts.
To share a calendar, follow these steps:
Yes, Virto Shared Calendar is built without overlays to keep scheduling simple, focused, and user-friendly.
Absolutely. The calendar is available as a standalone web app and syncs seamlessly with your Microsoft Teams environment.
Need clarity on whether our app is suitable for you? Chat with us via Microsoft Teams to explore its potential for your needs.
